Public Records Requests
The City of Long Beach (City) is committed to transparent and open government practices. The City responds to requests for public records pursuant to the California Public Records Act (PRA), Government Code sections 6250 et seq.
General PRA Requests
PRA requests for the City should be submitted at www.longbeach.gov/pra. See below for PRA requests specifically for Police Department records.
Long Beach Police Department (LBPD) PRA Requests
PRA requests specifically for the Long Beach Police Department (LBPD), including calls of service, 911 audio, video, and SB1421 / AB748 related requests should be submitted at www.longbeach.gov/pra-lbpd.
INFORMATION ABOUT PRA REQUESTS
The City is subject to California laws relating to public records. All information contained in a PRA request, including a requester's information, is considered public record, and may be subject to public inspection, pursuant to Government Code Section 6252(e).
All forms of communication, including emails, phone records, and written records, sent or received by City employees or elected City officials, are subject to these laws. Unless otherwise exempted from the provisions of the California Public Records Act, senders and receivers of City correspondence, including PRA requests, should presume that their information is a public record subject to release upon request.
PRA requests can be made anonymously; however requesters are strongly encouraged to provide at least some contact information so City staff may communicate important information, or ask questions to gain clarification about the request. By submitting anonymously, requesters will not receive updates directly from the City on their PRA request. If a requester does not provide contact information, it is the responsibility of the requester to maintain the Confirmation Number issued when the PRA request was submitted and periodically check the Public Records Center for updates, requests for additional information, and/or inquiries.
SB 1421 and AB 748 Requests
PRA requests for records that fall under California SB1421 and AB748 laws should be submitted directly to the LBPD at www.longbeach.gov/pra-lbpd.
Effective January 1, 2019, SB 1421 amended sections of the Penal Code which generally made all peace officer personnel records and information confidential and exempt from disclosure, except by motion in a criminal, civil, or administrative action.
SB 1421 created exceptions that allow the public to obtain peace officer and custodial officer records relating to the report, investigation, or findings of:
- An incident regarding an officer-involved shooting at a person;
- An incident involving the use of force by an officer resulting in death or great bodily injury;
- An incident involving a sustained finding of sexual assault by an officer involving a member of the public; and
- An incident involving a sustained finding of dishonesty by an officer directly related to the reporting, investigation, or prosecution of a crime or an investigation of misconduct by another officer.
Effective July 1, 2019, AB 748 amended Government Code Section 6254 related to the release of video or audio recordings, which requires agencies to produce video and audio recordings of incidents involving a discharge of a firearm and any use of force by an officer or custodial officer against a person resulting in death or great bodily injury.
SB 272 - Enterprise Systems List
In compliance with CA Government Code 6270.5 (passed via SB 272), the City must publish a catalog of enterprise systems that collect data about the public. There are certain exceptions to this detailed in the Government Code. An enterprise system shall not include any of the following:
- Information technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure pursuant to Section 6254.19.
- The specific records that the information technology system collects, stores, exchanges, or analyzes.
View the SB 272 Enterprise Systems List
City of San Jose v. Superior Court (Smith)
On March 2, 2017, a unanimous California Supreme Court ruled that written communications that primarily involve government business made by public officials through private accounts or on private devices are public records under the California Public Records Act (CPRA). The ruling applies to all elected officials and employees of a public agency such as the City.
FREQUENTLY ASKED QUESTIONS
The City is subject to California laws relating to public records. Information contained in a PRA request, including the requester's information, is considered public record, and may be subject to public inspection, pursuant to Government Code Section 6252(e). All forms of communication, including emails, phone records, and written records, sent or received by City employees or elected City officials, are subject to these laws.
The California Public Records Act (PRA) is a state law found in California Government Code, Section 6250 et seq., concerning the disclosure of public records. The California PRA is based upon the principle that access to information concerning the public's business is a fundamental and necessary right. Under the California PRA, records maintained by the City are subject to inspection by the public upon request unless specifically exempted from disclosure under the law.
A public record may be any document or record, written or electronic, that is used, retained, or maintained by the City during the course of business. Upon request, the City must disclose public records unless a specific exemption from disclosure applies.
The City of Long Beach is committed to transparent and open government practices. The City responds to requests for public records pursuant to the California Public Records Act (PRA), Government Code sections 6250 et seq. Per Government Code section 6253, the City will respond within 10 days from receipt of a public records request as to whether disclosable public records exist. In some cases, a 14-day extension to respond may be necessary. If the City determines non-exempt, disclosable public records exist, they will be made available within a reasonable timeframe and following the required payment, if applicable, for copies of such records.
Response times vary from case to case. The length of time it takes to process a request depends on the types and volume of documents being requested, the scope of the request and our current workload. Depending on the type and volume of records requested, documents may be made available in as short as 48 hours or as long as several months.
The City will make every effort to provide responsive records in a reasonable time. Pursuant to state law, you will be notified within 10 days from the date of receipt of your request:
- Whether the City has records responsive to your request and the page count and required payment, if applicable, to produce copies of such records, and/or
- Whether the City has records responsive to your request, but which are exempt from disclosure and the reasons for exemption, and/or
- Whether the City requires an extension of time to determine whether it has records responsive to your request.
The California PRA states that copies of records must be provided "promptly" within a reasonable expectation of time in consideration of the circumstances of the request (Cal. Govt. Code Section 6253 (b)). The "10-day" and "14-day extension" language in the California PRA is commonly misperceived as the time frame in which to produce documents; however, that is not that case. The PRA specifically states the agency must respond within 10 days (or 24 days if extended by 14 days) to notify the requester whether records exist and will be disclosed (Cal. Govt. Code Section 6253 (c)).
While the California PRA provides members of the public with access to public records, it is not unlimited in its scope. California courts have acknowledged that members of the public may request documents from municipalities pursuant to the PRA even if they are unable to precisely identify the documents sought, but the request must still reasonably describe the information contained in the records sought such that the municipality can locate the records with “reasonable effort” [Cal. First Amend. Coalition v. Superior Court (1998) 67 Cal.App.4th 159.]
The request must be focused and specific [Rogers v. Superior Court (1993) 19 Cal.App.4th 469.] and clear enough so that the agency can decipher what record or records are being sought. Moreover, the City is not required by law to create a record or list from an existing record.