Bid and Bidder Management System All bidders are required to add their company to the bidder database in order to download a bid or RFP. Registered bidders will receive email notifications of contract opportunities based on the product/service categories they select. However, interested bidders are still encouraged to visit our web site on a regular basis. Add yourself to the City's bidder database. Tip: There is a limit of 30 minutes to complete the registration process. It is suggested that you gather the information that you will need prior to starting the registration process. (Click here to view a sample of the first registration page.) It is recommended that you review the commodity codes as listed on BidsOnLine™ and write on a separate sheet the applicable commodity code descriptions to assist in adding yourself to the database. If you are running out of time, you should save your work. You can return at a later time to edit your bidder profile and add additional commodity codes. You can include two email addresses in the appropriate field by separating them with a semi-colon. Small Business Certification The City of Long Beach accepts the State of California's Department of General Services Small and Micro-Small Certification as part of the bidder's database registration. All small businessess are encouraged to register. Link to State Small Business Certification website. Small Business Insurance The City of Long Beach is pleased to announce an agreement with Driver Alliant Insurance Service to provide a low-cost insurance alternative aimed at assisting small business enterprises in meeting the City's insurance requirements for bidding on small, low risk projects for the City and Port of Long Beach. Coverage is bound for City and Port projects only (not all work performed by the vendor/contractor). This program has low premiums, low deductibles and many pre-approved classes, which expedites contract issuance. If you are interested in participating in this program you must contact Driver Alliant directly. Link to information. Small Business Bonding Assistance The US Small Business Administration (SBA) can guarantee bonds for contracts up to $2 million, covering bid, performance and payment bonds for small and emerging contractors who cannot obtain surety bonds through regular commercial channels. Link to SBA Surety Bond Guarantee website. Insurance Requirements See what the City's insurance requirements are by clicking here.

BizConnect The Long Beach Public Library has many programs and services to help businesses through the BizConnect Service. Many resources are available at the Main Library and online through the Virtual Library.

General Conditions These are the general conditions attached to every purchase order issued by the City.

Buyer Assignments by Commodity Code List of buyer assignments by commodity code: includes a link to buyer's email.

Department Contacts for Equipment, Materials, Supplies and Professional Services This is a list of city departments including a contact person and phone number.

W-9 Form All vendors that have received a purchase order from the City of Long Beach are now required to have a W-9 form on file with the Dept of Financial Management. Link to our instructions and to the IRS website for the form.

Accounts Payable Section Vendors with questions about non-payment of invoices older than 30 days should contact our Accounts Payable Section.

Business License The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Planning and Building, Fire, Health, and/or Police Departments.  more

Gifts The acceptance of gifts by City employees is prohibited by the Ethics Handbook guidelines. Suppliers are requested to cooperate in this regard by not making such offers to City employees.

Standards of Purchasing Practice To regard public service as a sacred trust, giving primary consideration to the interests of the public agency that employs us. To purchase without prejudice, seeking to obtain the maximum value for each dollar expended. To avoid unfair practices, giving all qualified vendors equal opportunity. To honor our obligations and require that obligations to our public agency be honored. To accord vendor representatives courteous treatment, remembering that these representatives are important sources of information and assistance in solving our purchasing needs. To refuse to accept any form of commercial bribery, and prevent any appearance of so doing. To be receptive to counsel from our colleagues, and to cooperate with them to promote a spirit of teamwork and unity. To conduct ourselves with fairness and dignity, and to demand honesty and truth in the purchasing process. To strive for greater knowledge of purchasing methods and of the materials we purchase. To cooperate with all organizations and individuals involved in activities designed to enhance the development of the purchasing profession, remembering that our actions reflect on the entire purchasing profession We subscribe to these standards.

Directions to City Hall

Our Mission: To provide City departments with quality and cost-effective products and services at a fair, competitive price in a timely manner.

questions or comments about this web page should be directed to Peggy L Chambers.