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HIV Reporting by Healthcare Providers

HIV Epidemiology Program

The goal of the HIV Epidemiology Program is to provide a comprehensive picture of the HIV/AIDS epidemic in order to support prevention and health service activities delivered by the Department of Public Health.  Epidemiologists are responsible for the collection, analysis, and interpretation of adult HIV/AIDS case data.  The program also works collaboratively with planning and policy groups, health care providers and other Bureaus within the Department of Public Health, providing surveillance information and assisting with assessment of resource distribution and ongoing planning to ensure that the needs of people at risk for infection, or infected with HIV are met.

HIV Reporting Information

The following documents can be downloaded for HIV reporting.  If you would like to report an HIV case, or have any difficulty retrieving these files, please call (562) 570-4213.

 HIV Case Reporting: 

By State law, HIV infection is a reportable condition in California.  This requires laboratories, health care providers, and testing providers to report all cases of HIV infection to their local health department.  This reporting requirement is necessary to timely monitor current trends in the epidemic, and to ensure continued funding by federal and State funding agencies for local AIDS treatment and HIV prevention services. 

California Health and Safety (H&S) Code Section 121022(a) requires health care providers and laboratories to report cases of HIV infection by name to local health departments.  H&S Code Section 121023(a) requires that all CD4 + T-Cell test results also be reported to the local health department.  By law, and per State regulations, laboratories must report all CD4 + T-Cell test results and any HIV-indicative test, including all viral load results and confirmed antibody tests to their local health department within 7 days.

Laboratories located in Long Beach are responsible for reporting all CD4 T-Cell test results (not just those < 200/ul or < 14%), as well as any HIV-indicative test - including all viral loads (even if undetectable) and confirmed antibody tests - to Long Beach's Health Officer.  The Health Officer's designee - HIV Epidemiology Program - will follow up with health care providers for laboratory reports sent in order to complete the HIV/AIDS registry.

Health care providers are responsible for providing the client's full name, date of birth and gender when submitting laboratory requisitions for any test used to identify HIV, a component of HIV, or antibodies or antigens to HIV.

 Manual Provider Reporting:

Complete an Adult Case Reporting Form, insert in a double envelope and mail to: 

Long Beach Department of Health and Human Services

Epidemiology Program

2525 Grand Avenue., Suite 229

Long Beach, CA  90815

Reporting a Case of HIV for Laboratories

California Senate Bill 1184, signed by the Governor on September 26, 2008, requires that all CD4 + T-Cell test results be reported to local health departments within 7-days, in addition to the existing requirements that require reporting any laboratory test used to identify HIV or antibodies or antigens to HIV.

Laboratories are responsible for reporting any HIV-indicative test, including all viral loads (even if undetectable), HIV antigen and confirmed antibody tests, and all CD4 T-Cell test results (not just those <200/ul or <14%), to the health officer of the local health jurisdiction where the health care provider facility is located.

The City Health Officer's HIV Surveillance designee in the HIV Epidemiology Program will follow up with health care providers for laboratory reports you send to us to complete the HIV registry.

To submit the test results, laboratories can either report manually or electronically.  The following forms and documents can be downloaded for HIV lab test reporting.  If you would like to report an HIV case, or have any questions retrieving these files, please call (562) 570-4213.  

 

Manual Lab Reporting: 

Complete the Lab Test Reporting Form, insert it in a doubled envelope and mail to:

Long Beach Department of Health and Human Services

Epidemiology Program

2525 Grand Avenue, Suite 229

Long Beach, CA  90815  

HIV Reporting California Regulations: 

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