City of Long Beach, CA

Integration Calendar To print this page, click the Print button to the right first. Revised 6/20/08
Category	Major Goal	Action	Lead	Target Date/ Completed
Training	Team Training	Resource Center and Front Desk will be closed; No LCT Meeting	Champions	6/24
Facilities	Finalize First Floor Layout	Provide Feedback	Champions	6/25
Facilities	Finalize First Floor Layout	Make decision on final layout	Leaders	6/25
Meetings	Partner Meeting	Inform partners of the integration process and their involvement, and present MOU	TBD	6/25
Process	Add Draft Directive	Review Comments	Dawn	6/25
Training	Training on ACES Scheduling	Training	Mary	6/25
Customer Satisfaction	Revisit Process	Determine data collection and sharing process	JP/Dawn	TBD
Facilities	Tenant Improvements	Procure contractor	Gary/Melu	TBD
Process	Determine Supportive Service Dissemination and Tracking Procedures	Policy revision to incorporate into VOS	Melu/Subgroup	TBD
Process	Determine Supportive Service Dissemination and Tracking Procedures	Determine voucher dissemination and tracking procedures	Melu/Subgroup	TBD
Process	Determine ITA Tracking Procedures	Determine procedure for tracking and communicating ITA expenditures in VOS, etc.	Melu/Subgroup	TBD
Quality Improvement	Determine System	Implement CQI process in support of continuous learning and improving SI processes	TBD	TBD
Strategy	Performance Mgt/Network Scorecard Update	Update	Dawn	TBD
Training	All Team Training	Conduct Overview Session - update on Integration for staff	Champions	TBD
Process	Define Case Management	Discussion	LCT	On-going
Process	Product Box	Update	Susan	On-going
VOS	Establish VOS Case Note Templates	Determine Lead and deadline	LCT	On-going
VOS	VOS Admin Module Set-up	Determine Lead and deadline	LCT	On-going
VOS	Eligibility/Data Mgt. VOS Transition Plan	Present draft	Dawn	On-going
VOS	VOS-JTA Connectivity etc.	Update	Dawn/JP	On-going
VOS	VOS Training	Webinars on-going	GSI/Susan/ Dawn	On-going
VOS	VOS 9.1 Converstion - Full Case Management Plan: begin UAT testing on 5/27. Conversion 6/5-6/6	Employment Specialists and Resource Center Staff begin to implement to identify glitches. Report glitches to Susan/Dawn/GSI	Susan/Dawn	On-going
Completed Goals
Communications	Partner Meeting	Set Date	Leadership	X
Communications	Customer Communications	Distribute - handout, marquee, web	Kathy	X
Communications	Determine regular meeting day and time	Schedule Leadership/Champions Team (LCT) meetings for next 6 weeks	Kathy	X
Communications	Internal Communications	Timeline, Q&A, and vocabulary page developed, approved by LCT and posted on web	Kathy	X
Communications	Customer Communications	Draft customer notice message for approval	Kathy	X
Communications	Discuss and Finalize Procedures Manual	Table of Contents	Kathy	X
Facilities	Finalize First Floor Layout	Make decision on final layout	Leadership	X
Facilities	Finalize First Floor Layout	Provide feedback	Champions	X
Marketing	Customer Messaging/Signage	Handout, Marquee, Web	Kathy	X
Marketing	Logos	Finalize layout of PGWIN and EDD logos together	Kathy	X
Marketing	Stickers	Finalize design for stickers to place on existing Scan Cards	Susan	X
Meetings	All-Staff Meeting Agenda	Create agenda for the all-staff meeting on 6/18	Kathy	X
Meetings	All-Staff Meeting	Staff will be given updates from each Team Leader and questions will be answered	LCT	X
Meetings	Partner Meeting	Food	Suzanne	X
Process	Discuss Practice Run	Set Date	All	X
Process	Handoff Procedures: Skills and Solutions Teams	Discussion	LCT	X
Process	Finalize Welcome Team functional descriptions	Update and refine position descriptions and report to LCT	Susan	X
Process	Finalize Solutions Team functional descriptions	Update and refine position descriptions and report to LCT	Carla	X
Process	Finalize Skills Team functional descriptions	Update and refine position descriptions and report to LCT	Alisa/Dorothy	X
Process	Finalize Product Team functional descriptions	Update and refine position descriptions and report to LCT	Kathy/Susan	X
Process	Finalize functional descriptions	Place on web & wiki	Peter	X
Process	Finalize Welcome Team customer flow charts	Update and refine flow charts and report to LCT	Susan	X
Process	Finalize Solutions Team customer flow charts	Update and refine flow charts and report to LCT	Carla	X
Process	Finalize Skills Team customer flow charts	Update and refine flow charts and report to LCT	Alisa/Dorothy	X
Process	Finalize team customer flow charts	Place on web & wiki	Peter	X
Process	Handoff Procedures: Welcome	Welcome Team	Susan/Dorothy	X
Staffing	Staff notified as to team assignments		LCT	X
Staffing	Staffing/Supervising Roles and Responsibilities	Begin Discussion	All	X
Training	Procedure Manual	Hand out to staff at all-staff meeting	Kathy	X
Training	Staff Development	Schedule Team Building Workshops Two four-hour sessions: 5/7, 5/8	Gary/Melu	X
Training	Staff Development	Team Building Workshops Scheduled Two four-hour sessions: 5/7, 5/8	Melu	X
Training	Training on the benefits and importance of standardized Assessment Tools	Scheduled training date	Dorothy	X
Training	VOS Clinic Hour	Move administrative and implementation decisions along	Susan	X
VOS	VOS Go-live	(System Down 6/5, 6/6)	Susan/Dawn	X
VOS	VOS Training	Schedule in-house with Geographic Solutions	Melu	X
VOS	VOS Data Research	Research maximum, minimum, and average distinct users. Report results to LCT	Gloria/Susan	X
VOS	Decision reached on VOS modules to be developmed	Leadership team and Susan have conference with vendor to decide on modules	Cherie/Gary	X
VOS	VOS	Contract negotiated	Gary	X